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Onboarding Plan
Onboarding Plan
Director, Human Resource Management
Ministry of People Development – Human Resource Management Unit
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Pre-Arrival Setup
Office Space
Office space cleaned and prepared
Responsibility: Facilities/HR Support
Due Date: Before Day 1
Technology Setup
Laptop, phone, and internet access setup
Responsibility: IT Services
Due Date: Before Day 1
System Access
Email and HR systems credentials issued
Responsibility: IT/Systems Admin
Due Date: Before Day 1
Documentation
Key documents prepared (e.g., contract)
Responsibility: HR Officer/Admin Assistant
Due Date: Before Day 1
Strategic Materials
Strategic documents and prior reports
Responsibility: Senior HR Officer
Due Date: Before Day 1
First Week Checklist
First 30 Days – Functional Integration
The first month is critical for establishing a strong foundation in your new role as HR Director. Below are the key goals, supporting activities, and competency alignments for your first 30 days:
Understand Ministry-wide HR challenges
Supporting Activity: Meet with department heads
Competency Alignment: Strategic HR Planning
Assess current performance management systems
Supporting Activity: Review appraisal tools and policy with staff
Competency Alignment: Performance Management
Begin stakeholder engagement strategy
Supporting Activity: Schedule meetings with key external partners
Competency Alignment: Customer Service Orientation
Functional Integration (Continued)
Evaluate structure and capacity of HRM Unit
Supporting Activity: Conduct internal staff consultations
Competency Alignment: Leadership & People Development
Map HR policy review priorities
Supporting Activity: Audit policy documents with Senior HR Officer
Competency Alignment: Policy Formulation
Key Policies, Documents, and Systems to Review
Civil Service Staff Orders
Foundational document outlining civil service regulations and procedures
Performance Management and Appraisal System Manual
Guidelines for evaluating and developing staff performance
HRM Strategic Plan (3-year horizon)
Long-term vision and objectives for human resource management
Current HR Budget and Work Programme
Financial allocations and planned activities for the current fiscal year
Organizational Structure and Approved Establishment
Official positions and reporting relationships within the ministry
Digital HRM systems login and user guide
Access information and instructions for HR management software
Supervisor Responsibilities
The Permanent Secretary or Designate will provide crucial support during your onboarding process:
First 30-Day Success Markers
1
Stakeholder consultation plan initiated
Evidence: Calendar of engagements approved
2
Gap analysis of HRM systems completed
Evidence: Written briefing to Permanent Secretary
3
Team leadership observed and initial actions set
Evidence: Minutes from staff sessions or updates sent
4
Initial review of HR compliance and risks
Evidence: Notes or report shared with supervisor
Technology and Systems Integration
IT Systems Orientation
As part of your first week, you will receive comprehensive training on the Ministry's digital infrastructure:
  • Email and communication platforms
  • HR management software access
  • Document management systems
  • Security protocols and data protection
The IT Officer will guide you through all necessary systems on Day 2 of your onboarding process.
Team Integration Strategy
Meet the HRM Unit
Formal introduction to your team members on Day 1, facilitated by the Senior HR Officer
Individual Consultations
One-on-one meetings with staff to understand roles, challenges, and aspirations
Capacity Assessment
Evaluate team structure and capabilities as part of your 30-day functional integration
Initial Action Planning
Develop preliminary strategies based on team input and organizational needs
Building strong relationships with your team is essential for effective leadership in the Human Resource Management Unit.
Policy and Governance Framework
Governance and Integrity
On Day 5 of your first week, the Director of Administration will provide a comprehensive briefing on:
  • Ministry governance structure
  • Ethical standards and code of conduct
  • Integrity protocols for HR decision-making
  • Compliance requirements and reporting
This knowledge will be essential as you begin mapping HR policy review priorities during your first 30 days.
Strategic Planning Integration
1
2
3
4
1
Ministry Vision
2
HR Strategic Plan
3
Departmental Objectives
4
Individual Performance Goals
On Day 2 of your onboarding, the Senior HR Officer will guide you through the Ministry HR Strategic Plan. This document outlines the 3-year horizon for Human Resource Management and how it aligns with the broader organizational vision.
Understanding this strategic framework will be crucial as you begin meeting with department heads to address ministry-wide HR challenges and develop your stakeholder engagement strategy.
This actionable template is made available in your preferred format.